CORRECTIONAL COMPLIANCE MANAGER - 08272024-60977
Company: State of Tennessee
Location: Nashville
Posted on: September 17, 2024
Job Description:
Job Information State of Tennessee Job InformationOpening
Date/Time08/27/2024 12:00AM Central TimeClosing Date/Time09/09/2024
11:59PM Central TimeSalary (Monthly)$3,595.00 - $5,380.00Salary
(Annually)$43,140.00 - $64,560.00Job TypeFull-TimeCity, State
LocationNashville, TNDepartmentCorrection LOCATION OF (1)
POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, LOIS M. DEBERRY
SPECIAL NEEDS FACILITY, FIRE AND SAFETY DIVISION, DAVIDSON
COUNTY
A pre-employment drug screen, and criminal background check is
required for this position. Therefore, you will be required to
provide information about your criminal history in order to be
considered for this position.For more information, visit the link
below:
This is an on-site position.Qualifications Education and
Experience: Graduation from an accredited college or university
with a bachelors degree and experience equivalent to one year of
full-time work in a state or federal adult correctional facility.
Substitution of Experience for Education: Qualifying state or
federal adult correctional institutional experience may substitute
for the required education to a maximum of four years (e.g.,
experience equivalent to one year of full-time work in a state or
federal correctional facility may substitute for one year of the
required education). Necessary Special Qualifications: Applicants
for this class must:
- Have a good moral character, as determined by
investigation;
- Complete a criminal history disclosure form in a manner
approved by the appointing authority;
- Agree to release all records involving their criminal history
by the appointing authority;
- Supply a fingerprint sample in a manner prescribed by the TBI
for a fingerprint-based criminal history check;
- Submit to and pass a pre-employment screening test for illegal
drugs;
- Upon appointment, successfully complete a prescribed course of
instruction at the Tennessee Correctional Academy. Examination
Method: Education and Experience, 100%, for Preferred Service
positions.Overview Summary: Under general supervision, performs
compliance monitoring work of average difficulty; and performs
related work as required. Distinguishing Features: An employee in
this class monitors the performance of employees in all operational
areas at a correctional institution and their compliance with
departmental policies and procedures. Work involves receiving,
interpreting, and distributing new departmental policies and
directives, conducting on-site audits of operational areas, and
serving on institutional boards and committees.Responsibilities
Evaluating Information to Determine Compliance with Standards:
- Develops, formats, submits, and distributes new and amended
policies and forms in accordance with TDOC policy, procedures, and
the legal codes governing them.
- Conducts annual review of forms and policies to determine which
should be discarded, modified, or continued for use as required by
code, policy, and procedures.
- Gathers and organizes information to identify problems with
processes or procedures.
- Review files, computer information, and reports to verify staff
adherence to requirements for offender reporting, record keeping,
fiscal, and personnel management processes as required by code,
policy, and procedure. Interpreting the Meaning of Information for
Others:
- Explain the requirements and standards required by code,
policy, and procedures to staff under their supervision and others
as required.
- Translate the meaning of data/reports for end users in a clear
and concise manner.Interacting With Computers:
- Use a computer in the conduct of their daily work activities
and for communication related to their work with other staff and
agencies.Organizing, Planning, and Prioritizing Work:
- Processes and organizes all work projects according to their
priorities in order to complete all required work in a timely
manner.
- Review the organization and plan for work of staff under their
supervision to ensure that operational requirements and goals are
met as required by code, policy, and procedures.Performing for or
Working Directly with the Public:
- Performs duties and functions in a professional manner toward
the public as a representative of the agency as required by code,
policy, and procedures.Identifying Objects, Actions, and
Events:
- Identify compliance issues that require follow-up or
investigation.
- Accurately determines the critical and non-critical elements of
a process or project and gathers information to meet the project's
priorities.Processing Information:
- Maintain documentation of compliance activities, such as
complaints received or investigation outcomes as required by code,
policy, and procedures.
- Insures all correspondence relative to compliance is available
to appropriate individual (s), groups in a timely manner as
required by code, policy, and procedures.
- Provide required monthly, quarterly, and annual reports on the
department and the facilities progress in meeting their goals and
objectives.
- Provide Ad hoc reports as required.Developing and Building
Teams:
- Promote team building, staff development, and cooperation with
other team members in order to promote a more effective and
productive work environment.Performing Administrative
Activities:
- Maintain files, reports, and records for daily operations,
personnel, and administration as required by code, policy, and
procedures.Provide Consultation and Advice to Others:
- Recommend changes and improvements in the processes and
procedures for work activities to improve unit operational
performance.
- Answer questions for offenders, staff, and others as required
by code, policy, and procedures.Training and Teaching Others:
- Provides employee training on compliance related topics,
policies, or procedures.
- Mentors and/or assists in training of new staff and current
staff in order to promote staff development and to improve work
performance within the unit.Analyzing Data or Information:
- Participate in the development of analytical reports,
dashboards, or other means of presenting data for agency,
legislative, or public consumption.Thinking Creatively:
- Consistently recognizes the job tasks that need to be performed
and carries them out without prompting.
- Defines report requirements and the layouts needed to complete
assigned projects desired outcomes.Communicating with Supervisors,
Peers, or Subordinates:
- Disseminate written policies and procedures related to
compliance activities.
- Effectively communicates with other staff and supervisors
concerning events, activities, and policies related to offenders
and the agency to promote effective completion of work tasks and a
harmonious working environment as required by code, policy, and
procedures.
- Communicate with users/sponsors when researching system
requirements to ensure sound planning and coordination of the
project schedules and design needed for the project.
- Serves as a confidential point of contact for employees to
communicate with management, seek clarification on issues or
dilemmas, or report irregularities.Establishing and Maintaining
Interpersonal Relationships:
- Interacts in a positive manner with other staff members, fellow
employees, other agencies, and the public to foster and maintain a
harmonious working environment.
- Collaborate with other team members, managers, directors,
and/or customers during all phases of their work activities.
- Supports mission-critical decisions made by supervisors,
managers, and directors.Resolving Conflicts and Negotiating with
Others:
- Communicate effectively with others to resolve conflicts
quickly and efficiently.
- Follow due process procedures to report unresolved
conflicts.Guiding, Directing, and Motivating Subordinates:
- Follow departmental policy and procedure guidelines when giving
information and guidance to all staff.
- Consistently sets a professional example for fellow employees
by demonstrating positive work habits.
- Provides coaching, performance expectations, and performance
evaluation reviews for staff as required by code, policy, and
procedures.Communicating with Persons Outside Organization:
- Report violations of compliance or regulatory standards as
appropriate or required by code, policy, or procedures.
- Represent the organization in a variety of formal and informal
contacts with the public, other agencies, and staff.
- May exchange information with law enforcement officers,
district attorneys, other state agencies, and other states related
to offenders.Developing Objectives and Strategies:
- Sets challenging personal goals for each major task and works
to meet or exceed each goal.Getting Information:
- Conduct periodic reviews or audits to insure that compliance
procedures are followed as required by code, policy, and
procedures.
- Conducts or directs internal investigations of compliance
Issues as required by code, policy, and procedures.
- Reviews time and attendance data on staff under their
supervision.Scheduling Work and Activities:
- Provides work estimates and projected deadlines for assigned
projects.
- Accomplishes work in such a manner that allows new/or
additional work to be routinely taken on.Documenting/Recording
Information:
- Files appropriate compliance reports within the department,
state government, and regulatory agencies.
- Documents and records personal working time and travel as
required by code, policy, and procedures.Assisting and Caring for
Others:
- Respond appropriately when personal assistance is
needed.Updating and Using Relevant Knowledge:
- Attend compliance group meetings to update current projects,
processes, and assignments.
- Participate in self-mastery and mentoring to gain new skills to
apply to their work.
- Attends and participates in all required in-service and
pre-service training related to applying new knowledge to their job
requirements as required by code, policy, and procedures.
- Insures that staff attends and participates in all required
in-service and pre-service training related to applying new
knowledge and to their job requirements as required by code, policy
and procedures.Monitor Processes, Materials, or Surroundings:
- Verify that all departmental and State regulatory policies and
procedures have been documented, implemented, and communicated as
required by code, policy, and procedures.
- Regularly checks the work of others to ensure that necessary
quality and performance standards are met.
- Reviews paperwork completed by staff and offenders for accuracy
as required by code, policy, and procedures.
- Analyze data for projects to evaluate solutions or to develop
alternate solutions to problems.
- Monitors staff input and work to suggest solutions to data
entry problems or discrepancies.Inspecting Equipment, Structures,
or Material:
- Insure that equipment and facilities are operational and
compliant with requirements set by code, policy and
procedures.Making Decisions and Solving Problems:
- Insures that staff under their personal supervision understands
their personal job responsibilities as required by code, policy,
and procedures.
- Evaluate tests of programs and processes to verify their
ability to meet the design functionality requirements for the
project.Estimating the Quantifiable Characteristics of Products,
Events, or Information:
- Provide estimates and projections of deadline goals for
completion of assigned projects and tasks.
- Coordinates events such as staff meetings and public activities
and determines the needs for the conduct of the activities as
required by code, policy, and procedures.
- Plans personal and staff's work schedules to accommodate
activities for monitoring staff activities and performance.Staffing
Organizational Units:
- May participate in the hiring process for staffing the
unit.Operating Vehicles, Mechanized Devices, or Equipment:
- May operate State equipment and vehicles in the conduct of
their work.Competencies (KSA's) Competencies:
- Functional/Technical Competencies
- Informing
- Organizing
- Priority Setting
- Time Management
- Action Oriented
- Organizational Agility
- Written Communications
- Problem Solving
- Directing OthersKnowledge:
- Administration and Management
- Clerical
- Education and TrainingSkills:
- Active Listening
- Active Learning
- Critical Thinking
- Speaking
- Monitoring
- Judgment and Decision Making
- Reading Comprehension
- Writing
- Time Management
- CoordinationAbilities:
- Deductive Reasoning
- Inductive Reasoning
- Time Management
- Oral Comprehension
- Oral Expression
- Written Expression
- Written Comprehension
- Speech Clarity
- Speech RecognitionTools & Equipment
- Personal Computer
- Telephone
- Fax Machine
- Printer
- Copiers
Keywords: State of Tennessee, Nashville , CORRECTIONAL COMPLIANCE MANAGER - 08272024-60977, Executive , Nashville, Tennessee
Didn't find what you're looking for? Search again!
Loading more jobs...